The Administrator's dashboard provides an important overview of the system. Currently, the Dashboard provides informational and quick action cards that include:

Quick Action Cards

• Add a Room: Choosing this card opens the room creation workflow, allowing administrators to create a new room and configure room-specific details, such as location, capabilities, and recording options.
• Add a New Course: Selecting this option opens the course creation page, where administrators can create a new course and define course details, term associations, and related settings.
• Schedule a Recording: Click this card to open the scheduling interface, where administrators can schedule a new capture by selecting the room, date, time, and other recording parameters.
• Manage Captures: This card opens the Captures page, where administrators can review, filter, and manage system captures, including scheduled and completed recordings.
• Manage Devices: Choosing this card opens the Devices management page, where administrators can view, configure, and manage the institution's capture devices, including their status and settings.
• Manage AskEcho: Selecting this option opens the AskEcho AI administration settings, where administrators can configure features and control the institution's availability.

Informational Cards

• Completed Captures: The Completed Captures card shows how many captures are scheduled for today and the average number per day over the past 30 days. It also includes a small line graph showing the daily number of captures over the past 30 days.
• Cloud Usage: The Cloud Usage Hours Chart is a bar graph that provides a detailed view of cloud usage for the indicated months. Hover over each bar to see a breakdown of hours for that month.
• Engagement Activity: The Engagement Activity card shows the total number of student interactions (system activity) for the current month, the number of unique students who performed those actions, and the average number of interactions per student.
• Top Sections: The Top Sections card identifies the most active sections and their instructors across all currently active terms. The ranking is determined by dividing the sum of student engagement activities by the number of active students in the section. Click on the Top Sections card to show the Top Sections Report.
• Capture Sources: The Capture Sources card shows the number of distinct sources providing video media to the system, the total number of captures in the past 30 days, and the percentage increase in captures over the past week.
• Audit Trail: The Audit Trail card shows the total number of changes to objects in the system, including the number made in the last day. Click on the card to see a detailed Audit Trail Report with additional information.
• Videos: The Videos card shows the total number of videos in the system and their total views over the past 12 months. Click the card to view the Video Assets report, which provides details about each video in the system, including its length, owner (if any), and the section it is published in, among other information.

Use the Organizations and Departments drop-down lists located above the cards to filter the data shown on each card.

For many cards, the data you see on the card and in the details view may be determined by your Designated Administrative access (where applicable). If DA is turned on for your institution, you will see calculations that pertain to captures, student activity, etc., related to the organizations or departments to which you have access.

Clicking a card displays detailed information about the data. This is discussed in more detail later on this page.

Reorder Dashboard Cards

You can customize your dashboard each session by rearranging the cards to suit your workflow and preferences, making it easier to access your most-used information.

To move a card, click and hold it, then drag it to your desired spot. Other cards will shift automatically to make room. Release the card to place it and update the layout.

Completed Captures

The Completed Captures card appears on the left by default and shows the total number of captures completed over the past 30 days. The card also shows the average number of captures completed over the past 30 days, along with a small line graph showing the relative number of captures over the same period.

The count on the Captures card includes class recordings, uploaded videos, UC: Personal and legacy Personal Capture uploads. In short, all video media added to the system are included in the capture count. The Captures data is updated daily at 00:00 (midnight) UTC.

Clicking on the card will redirect you to the Captures page, automatically filtered for Today. This provides a detailed list of system captures for today's date.

Cloud Usage Hours Chart

The Cloud Usage Hours chart is a bar graph that provides a detailed view of cloud usage for the indicated months. The cloud usage data is updated as close to real-time as possible.

The Cloud Usage figure at the top is the total number of data-delivery hours for the institution during the months shown.

Hover your mouse over each bar to show a breakdown in hours of each type of usage for that month.

Click on the usage type in the legend to see only that type of usage in the chart. 

Each bar is segmented by usage type:

• VOD-Institution - Content (video or presentations) that has been viewed either outside of a section / class (using a posted link to the video or an embedded video in a portal or LMS) OR content viewed inside sections / courses that are not associated with an Organization or Department. Essentially, VOD-Institution is usage data for media viewing that cannot be put into a bucket for an Organization or Department.
• Other - The data used to load the front end of the application, among other things.
• Live - Videos that have been streamed live to users.

• VOD-Org / Dept - Content that has been viewed within sections / classrooms that are associated (through their course) with an Organization or Department.

  Both types of VOD data usage include content viewed through a browser or Mobile Apps, as well as media downloaded from classes for offline viewing.

For more complete definitions of the categories as well as details on what the figures mean and how they are calculated, see Cloud Usage Chart Details.

Use the Organization and Department drop-down lists located at the top of the Dashboard to filter Cloud Usage data as needed.

Engagement Activity

The Engagement Activity card shows the total number of student interactions with system objects for the current month, along with the number of unique students that have interacted with the system in the same period. The card also shows the average number of interactions per student, calculated from the total events and the total unique student count for the current month.

Use the Organization and Department drop-down lists above the cards to filter the student Engagement Activity data by Org / Dept.

Click the card to view a detailed line graph of student interactions, broken down by type and laid out by day, for the current month.

Also, you can customize the scope of activities shown using the Organization and Department drop-down lists located below the graph.

Hover your mouse over each vertical line to show a pop-up for the date corresponding to the line. The pop-up displays raw numbers for each engagement metric for the selected date.

The engagement activity categories, shown to the right of the graph, provide both a legend indicating which line in the graph corresponds to each category and the percentage of overall activity each category represents for the period shown. For example, in the figure below, 6.10% of the student interactions were views of class presentations (slide decks).

Click a category on the right to highlight that line in the graph.

Use the right and left arrow icons in the details pane to scroll through months and view the student engagement activity for each month (past only).

The Engagement Activity data is updated approximately every hour.

Engagement Activity Categories Defined

Student engagement activity is broken down by category or type of activity (also sometimes referred to as an engagement metric). These are listed on the right side of the graph and also appear (with raw numbers) in the pop-up when hovering over a date line.

The activity categories are defined as follows:

• Confusion - Each confusion mark given by students on slides. For example, if a student marks 5 different slides in a presentation as confusing, the activity counter adds 5 to the confusion category. Unflagging and re-flagging on the same day are counted as a single occurrence.
• Notes - Each note entry created by a student (each note entry, not each word). For example, a Student types some text into the notes panel, then presses Enter to continue typing. Each of those entries is counted, so in this case, the activity counter adds 2 to the Notes category.
• Polling - Each activity slide the student answered. For example, if a slide deck has 9 activity slides but the student answers only 8, the Polling activity counter adds 8. Furthermore, only submissions to polling questions are counted; subsequent edits to the submitted answer are not.
• Q&A - Each question or response entered into a discussion by a student.
• Slide Deck Views - Each view of one or more slides in a classroom slide deck by a student. If the student reviews the slide deck after 30 minutes, a second view is counted.
• Video Views - Each view of any duration of a classroom video. If a student re-watches the video after 30 minutes, a second view is counted.

Deleting activity items (notes, questions / responses, slides) will not decrease the engagement activity counters. The student performed an action, and it is counted even if the item they added or engaged with is removed.

Capture Sources

The Capture Sources card shows the total number of sources or input methods used to ingest video into the system, as well as the total number of captures. The card also shows the percentage increase in captures in the system over the past 7 days.

Use the Organization and Department drop-down lists above the cards to filter Capture Sources by Org / Dept.

Click the card to view a detailed list of capture sources in the system and the percentage of total captures each source provides. This is presented in a donut chart.

The source types, shown to the right of the donut chart, serve as both a legend and a summary of the total captures for each source. Each entry corresponds to a colored segment in the chart and displays the number of captures generated by that source. In the example below, the Upload source has 4,853 captures out of a total of 8,845 captures.

Audit Trail

The Audit Trail card shows the total number of trackable changes made in the system. The card also shows the number of changes made in the past day.

The Organization / Department filters on the Admin Dashboard do not apply to the Audit Trail card. All audit trail entries are provided for the institution as a whole. In addition, all administrators can see all audit trail entries, regardless of whether they are admins limited to designated (org or dept) access.

Click the card to view a detailed list of changes to objects in the system.

For details regarding what is shown in the Audit Trail detail report and how to use it, see Audit Trail Report.

Top Sections

The Top Sections card lists the sections with the highest level of student engagement across all sections in the currently active term(s). The engagement score is based on the number of video views, polling responses, and other student activity in the section, averaged per active student. The averaging is done so that sections with many students are not given undue weight simply because they have more enrolled students.

Each section is listed with its instructor. Click on the Top Sections card to open a detailed Top Sections Report.

Use the Organization and Department drop-down lists above the cards to filter the Top Sections by Org / Dept.

Videos

The Videos card shows the total number of videos (uploads or captures) in the system that have been viewed or downloaded in the past 12 months, as well as the total number of views for that media.

Click on the Videos card to open the Video Assets report. The report provides detailed information about the views of each video in the system over the past 12 months (up to 10,000 entries).