Searching the Gallery
Search for content by file name, keyword, media type or subject.
How to search the Gallery by file name...
- Click the Search box and enter the search criteria.
- Click the Search icon or press the Return key.
How to perform an advanced search...
- Click the Advanced Search tab.
The Advanced Search tab opens.
- In the Media Type window, select the type of file(s) from the list.
- In the Search For field, enter the keyword(s).
- Click the Search icon or press the Return key.
The results are displayed in the bottom pane of the Gallery.
Selecting a Gallery Object
- From the WorkSpace toolbar, click the Gallery icon.
The Gallery window is displayed.
- Select the Content tab.
- Click a category listed within the Content tab.
- Click a sub-category.
- Continue clicking on sub-categories until the desired object is displayed in the bottom window.
- Drag and drop the object on the WorkSpace area.
- Alternatively, control-click the object and Add to Favorites for later use or Export as a JPG.
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Adding a File to the Gallery
A file can be added via the File menu or by the drag and drop method.
- From the Gallery menu, click File and select Add Files to Gallery.
The Add Files to Gallery window opens.
- Click Browse to locate the file to be added. Alternatively, manually enter the path and file name.
- Select the file and click Open.
The Importing Files dialog box opens and displays the import progress. After completed, the new file displays in the selected category or sub-category.
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How to add files to the Gallery by the drag and drop method...
- Navigate to or create the category were the file is to be added.
- Locate the file, link, image or PDF and drag it into the Gallery with your mouse or pen.
Once the object is saved into the Gallery, a thumbnail of the object is displayed.
Building a Database
The Build Gallery Database window allows for easy maintaining and building of user-specific gallery databases. The default directories for files to be built are housed in the Gallery Repository installed in Windows\Documents, the default Gallery and the online Learning Gallery Database.
- Click File and select Build Database.
The Build Gallery Preferences window opens.
- Click Add.
The Browse for Folder window opens. Add any additional directories to the Additional Search Directories field and click Add.
- Click OK.
- Click Build.
The files are added to the Gallery.
Editing Gallery Files
Once files have been added to the gallery, their properties can be edited.
- From the Gallery, control-click the object thumbnail.
The Gallery Options menu is displayed.
- Click Properties.
The Properties window is displayed.
Within the Properties window, the Display Name, Keywords, Background and Image Position can be adjusted.
- Click OK.
Exporting Gallery Files
- From the Gallery, control-click the object thumbnail.
The Gallery Options menu is displayed.
- Click Export.
The Export window is displayed.
- Browse to the desired save location and click Save.
Adding a New Category
The Add New Category function allows you to create a new root category and add a sub-category to an existing category.
How to create a category...
- From the Gallery, click the Add New Category icon.
A new category is displayed in the Gallery pane.
- Enter a name for the new category.
The new category is added to the Gallery.
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How to add a sub-category...
- While in a current category, click the Add New Category icon.
A new sub-category is displayed in the Gallery pane.
- Enter a name for the new sub-category.
The new sub-category is added to the Gallery
Adding a File to Favorites
Save frequently used files to the Favorites tab.
- Select the file to be saved.
- Click Favorites and select Add to Favorites.
The file is added to the Favorites tab for future use.
Deleting a File from the Gallery
- From the Gallery, select the object to be deleted.
- Click File and select Delete.
A confirmation box is displayed.
- Click Yes to proceed.
The file is removed from the Gallery.
NOTEThe file is removed from the Gallery but remains in the WorkSpace main directory.