WorkSpace for Mac Gallery

Searching the Gallery

Search for content by file name, keyword, media type or subject.

How to search the Gallery by file name...

1. Click the Search box and enter the search criteria.
2. Click the Search icon or press the Return key.

How to perform an advanced search...

1. Click the Advanced Search tab.

   The Advanced Search tab opens.

2. In the Media Type window, select the type of file(s) from the list.
3. In the Search For field, enter the keyword(s).
4. Click the Search icon or press the Return key.

   The results are displayed in the bottom pane of the Gallery.
    

   Selecting a Gallery Object

5. From the WorkSpace toolbar, click the Gallery icon.

   The Gallery window is displayed.

6. Select the Content tab.
7. Click a category listed within the Content tab.
8. Click a sub-category.
9. Continue clicking on sub-categories until the desired object is displayed in the bottom window.
10. Drag and drop the object on the WorkSpace area.
11. Alternatively, control-click the object and Add to Favorites for later use or Export as a JPG.

12. Adding a File to the Gallery

    A file can be added via the File menu or by the drag and drop method.

13. From the Gallery menu, click File and select Add Files to Gallery.

    The Add Files to Gallery window opens.

14. Click Browse to locate the file to be added. Alternatively, manually enter the path and file name.
15. Select the file and click Open.

    The Importing Files dialog box opens and displays the import progress. After completed, the new file displays in the selected category or sub-category.

16. How to add files to the Gallery by the drag and drop method...

17. Navigate to or create the category were the file is to be added.
18. Locate the file, link, image or PDF and drag it into the Gallery with your mouse or pen.

    Once the object is saved into the Gallery, a thumbnail of the object is displayed.
     

    Building a Database

    The Build Gallery Database window allows for easy maintaining and building of user-specific gallery databases. The default directories for files to be built are housed in the Gallery Repository installed in Windows\Documents, the default Gallery and the online Learning Gallery Database.

19. Click File and select Build Database.

    The Build Gallery Preferences window opens.

20. Click Add.

    The Browse for Folder window opens. Add any additional directories to the Additional Search Directories field and click Add.

21. Click OK.
22. Click Build.

    The files are added to the Gallery.
    
     

    Editing Gallery Files

    Once files have been added to the gallery, their properties can be edited.

23. From the Gallery, control-click the object thumbnail.

    The Gallery Options menu is displayed.

24. Click Properties.

    The Properties window is displayed.

    Within the Properties window, the Display Name, Keywords, Background and Image Position can be adjusted.

25. Click OK.                                                                                                                                                                     

    Exporting Gallery Files

26. From the Gallery, control-click the object thumbnail.

    The Gallery Options menu is displayed.

27. Click Export.

    The Export window is displayed.

28. Browse to the desired save location and click Save.                                                                                          

    Adding a New Category

    The Add New Category function allows you to create a new root category and add a sub-category to an existing category.

    How to create a category...

29. From the Gallery, click the Add New Category icon.

    A new category is displayed in the Gallery pane.

30. Enter a name for the new category.

    The new category is added to the Gallery.

31. How to add a sub-category...

32. While in a current category, click the Add New Category icon.

    A new sub-category is displayed in the Gallery pane.

33. Enter a name for the new sub-category.

    The new sub-category is added to the Gallery                                                                                                  

    Adding a File to Favorites

    Save frequently used files to the Favorites tab.

34. Select the file to be saved.
35. Click Favorites and select Add to Favorites.

    The file is added to the Favorites tab for future use.                                                                                              

    Deleting a File from the Gallery

36. From the Gallery, select the object to be deleted.
37. Click File and select Delete.

    A confirmation box is displayed.

38. Click Yes to proceed.

    The file is removed from the Gallery.

    NOTE

    The file is removed from the Gallery but remains in the WorkSpace main directory.