Using Workspace

Using Layers

Use the Layers tool to manage all of the items that make up your WorkSpace page. A layer in WorkSpace is analogous to a clear folder that contains artwork. For example, if you reshuffle the folders, you change the stacking order of the items in your artwork. You also can move items between folders.

The Layers function allows you to list, organize and edit the objects in a document. By default, every new page contains a single layer, and each object you create is listed under that layer. However, you can create new layers and rearrange items to best suit your needs.

Creating Layers within WorkSpace

Use the Layers toolbar to edit layer properties.

Layers Toolbar

	Add Layer		Min. Layer Controls
	Remove Layer		Show/Hide Layers
	Edit Layer		Move Layers Up/Down
	Max. Layer Controls

How to use layers...

1. Open a Blank Page within Lesson Mode.
2. Annotate or add an image to the page.
3. Click the Add Layer icon.

   A new layer is added to the page. The active layer is highlighted in black.

4. Continue to annotate and add layers. Optionally, click the:
   • Remove Layer icon to remove a layer
   • Up/Down Arrows to change the layer order
5. Click the Save icon on the WorkSpace toolbar to save the file.

Dragging an Object Between Layers

To drag an object between layers, select the object to be moved and drag it to the desired layer. The “plus” sign indicates that the layer has been moved.

NOTE

When reopening a page the includes layers, a prompt appears warning you that the page contains layers. To annotate the page, click the Maximize Layer Controls icon and drag to the last layer to the top of the list. You may now annotate the page.

 

Copying an Object

Objects can be copied within the blank page.

1. Place or draw an object on the blank page.
2. Select the object to make it active.

   The Picture Options toolbar is displayed at the bottom of the blank page.

3. Click the Copy icon.
4. Select the object and drag the new copy to another area within the page or click Blank Page to paste it into another window.

Locking and Unlocking an Object

Use the Lock command to make an object visible, but not selectable. A locked object is unable to be selected, edited, copied, moved or resized.

How to lock an object...

1. Place or draw an object on the blank page.
2. Select the object to make it active.

   The Object Options toolbar is displayed on the Properties Bar.

3. Click the Lock icon.

How to unlock an object...

1. Select the locked object.

   The Object Options toolbar is displayed on the Properties Bar.

2. Click the Unlock icon.

Creating Page Transitions

Slide transitions are the animation-like effects that occur when you move from one page to the next during an on-screen presentation. You can control the speed of each slide transition effect. There are more than 40 transition options.

1. Open a Blank Page while in Lesson Mode.
2. Click the Page Transitions icon on the Properties Bar.
   NOTE

   The Page Transitions icon is located on the Page Properties toolbar (also called the Properties Bar), which can be accessed by clicking the Selection tool on the WorkSpace toolbar.

3. Select the transition from the Effect drop-down menu.
4. Select the transition speed from the Speed drop-down menu.
5. Click Apply All to apply the same transition to all pages.
6. Click OK.

Exporting a Presentation Object or Entity

From the Presenter Tools, a selected presentation object (entity) can be exported and saved to the desired file type.

1. Select the Export Entities icon.
2. Select the save format from the File Type drop-down menu.
3. Enter the file name in the File Name field.
4. Click Browse to export the file to a location other than the default location. The default location path is Documents\WorkSpace\Export.
5. Select an export background from the Background menu.
6. Click Export.

Distributing Files

WorkSpace files can be distributed in a number of formats.

TIP

To simply save a WorkSpace file in its native format, click the Save icon from the WorkSpace toolbar. If the Save icon is not on the WorkSpace toolbar, click  , mouse over File and select Save.

Distributing Files as GWB

The GWB file format is native to WorkSpace. Files saved with the GWB extension can be easily opened and edited in WorkSpace as needed.

1. Click  .
2. Mouse over File and select Save.

   The Save GWB File window is displayed.

3. Name the file and click Save.

Distributing Files as Common File Format (IWB)

Content saved as a Common File Format (IWB) can be shared with any interactive whiteboard and software if the whiteboard and software accept the IWB formatting.

IMPORTANT

It is important to note that some formatting and interactive content may be lost due to the inability to exchange information between the software applications.

1. Click  .
2. Mouse over File and select Save As.

   The Save GWB File window is displayed.

3. Name the file.
4. From the Files of Type drop-down menu, select IWB.
5. Click Save.

Exporting Files

Before You Begin 

You must save the file prior to export.

1. Click  .
2. Mouse over File and select Export.

   The Export Current Pages window is displayed.

3. Select an export option from the Export As drop-down menu.
4. Enter a file name in the Export File Name field.

   Optionally, click Browse to change the Export Directory.

5. Click Export.
   TIP

   To print, email, export as PDF or email as PDF, click  , mouse over File and select the appropriate export option.