This article outlines the Administrator workflow for managing audio description files. For non-admins, see Uploading Audio Descriptions.

Some institutions that add audio descriptions to their video content use a third-party provider. If this describes your institution, see Configuring Audio Descriptions for information on your third-party configuration.

You can manage the audio description of your videos by:

• Ordering Audio Description submits the media to the third-party provider for audio descriptions. See the note below regarding sending for reprocessing.
• Uploading your own audio description files - EchoVideo supports the use of .MP3 files.

• Deleting the existing audio description file from the video altogether.

  

Order an Audio Description for a Capture or Video

All Institution-level Administrators and Designated Administrators can order an audio description for any media in their hierarchy. Admins can use any audio description configuration configured for the Institution.
Other Non-Administrator Users (Instructors, Schedulers, etc.) who have been granted permission to order audio descriptions can send any media they own out for audio descriptions. Non-admins can only select from audio description configurations that allow ordering.

To order audio description files for a capture

1. On the Captures page, find the capture you want in the Completed captures list.

2. Click on the capture to open the media details page, shown below.

   

3. From the Accessibility tab of the Details tab, find the Audio Description entry for the video.
4. Click the menu arrow and select Order Audio Description from the drop-down list.
5. In the window that appears, click the drop-down menu and select the desired captioning configuration.
   
6. Click Order Audio Descriptions to start processing the audio description for your media.

The captions will be processed, and you will receive a notification when they are complete.

Upload an Audio Description to a Capture or Video

Upload an audio description file to add an audio description to the media. If the capture already has an audio description file, uploading a new file replaces the existing one.

Only MP3 files are accepted as valid audio description uploads.

To add an audio description file to a capture

1. On the Captures page, find the capture you want in the Completed captures list.

2. Click on the capture row to open the media details page, shown below.

   

3. From the Accessibility tab of the Details tab, find the Audio Description entry for the video.
4. Click the menu arrow and select Upload from the drop-down list.
5. In the Filepicker window that appears, navigate to and select the audio description file to apply to this capture.
   Only MP3 file types are accepted.

Once the file is uploaded, it is applied to and synced with the capture or video. This processing should take a very short time.

If you are using a third-party provider, you can also send the video's audio description for reprocessing.

If a user edits the video, the audio description file may need to be recreated and re-uploaded for the edits to be applied.

Delete an Audio Description From a Capture or Video

You can remove an audio description from a video. This may be necessary if there is a problem with the existing file and you do not yet have a valid file to apply to the media.

Deleting an audio description from a video is permanent and cannot be undone.

To delete an audio description file from a capture

1. On the Captures page, find the capture you want in the Completed captures list.
2. From the Accessibility tab of the Details tab, find the Audio Description entry for the video.
3. Click the menu arrow and select Delete from the drop-down list.
4. Review the information in the warning dialog box. If appropriate, click Delete.

The audio description file is removed from the media.