The instructions on this page cover the addition or uploading of transcription files for media via the Media Details page. You can also Upload a transcription file directly into the Transcript Editor. This process also applies the uploaded file to the media immediately but also allows you to edit the new file while in the editor.

Some institutions may implement a manual transcription process, while some may use automated transcriptions. Even if you are using the automated transcription service, you may have a process where you download the transcription file and hand it off for manual editing outside of EchoVideo. If the capture already has a transcription file associated with it, uploading a new file replaces the currently visible transcription with the new file's contents.

Admins can add new transcriptions or upload edited ones for all captures, and Instructors who are media owners can do the same. Co-instructors can also add or manage transcriptions on a capture if the co-instructor edits toggle is turned on for any section where the capture is published.

Non-Administrator Users (Instructors, Schedulers, etc.) who have been granted permission to order transcripts can send any video they own out for closed captioning.

Transcription files can only be in WebVTT format (*.vtt).

EchoVideo's transcription service is coded to the WebVTT spec as defined by the W3C: https://www.w3.org/TR/webvtt1/. As long as your VTT file meets the specifications, EchoVideo will accept it.

Order a Transcription File

1. Click on the tile of a piece of media in your Library to open the media details page.
   

   The Details tab is displayed by default.

2. Alternatively, you can click a video icon in the Class List and select Details from the menu that appears.
3. Select Accessibility.
4. Click Add Transcripts +, as shown in the figure below.
5. Click Order Transcript from the menu that appears.

   The Order Transcript modal opens.

6. Select the desired language for the transcription from the drop-down, as shown in the figure below.
7. Click Order Transcript to start processing the transcript for your media.

Upload a Transcription File

1. Click on the tile of a piece of media in your Library to open the media details page.
   

   The Details tab is displayed by default.

2. Alternatively, you can click a video icon in the Class List and select Details from the menu that appears.
3. Select Accessibility.
4. Click Add Transcripts +, as shown in the figure below.
5. Click Upload from the menu that appears.
6. In the Filepicker window that appears, navigate to and select the transcription (VTT) file to apply to this capture.
   

   Only VTT file types are accepted.

7. Click Upload.

Once the file is uploaded, it is synced and applied to the media. This process should only take a few moments.

If a user edits the video, the transcription file may need to be re-done and re-uploaded for application to the edited video. If ASR is turned on, and the edited file is published, the edited video will be re-sent for automated transcriptions. This means you may need to download the edited transcription, re-edit the updated version, and then upload the new file.