EchoVideo: Adding Transcriptions to Captures

The look and feel of the Player is changing! Upcoming changes are identified in this article by providing screenshots labeled "Old UI" and "New UI".

The instructions on this page cover the addition or uploading of transcription files for media via the Media Details page. You can also Upload a transcription file directly into the Transcript Editor. This process also applies the uploaded file to the media immediately but also allows you to edit the new file while in the editor.

Some institutions may institute a manual transcription process, while some may use automated transcriptions. Even if you are using the automated transcription service, you may have a process where you download the transcription file and hand it off for manual editing outside of EchoVideo. If the capture already has a transcription file associated with it, uploading a new file replaces the currently visible transcription with the new file's contents.

Adding new or uploading edited transcriptions can be done by Admins for all captures, and by Instructors who are owners of the media. Co-instructors can also add or manage transcriptions on a capture IF the co-instructor edits toggle is turned on for any section where the capture is published.

Non-Administrator Users (Instructors, Schedulers, etc.) who have been granted permission to order transcripts can send any video they own out for closed captioning.

Transcription files can only be in WebVTT format (*.vtt).

EchoVideo's transcription service is coded to the WebVTT spec as defined by the W3C: https://www.w3.org/TR/webvtt1/. As long as your VTT file meets the specifications, EchoVideo will accept it.

To order a transcription file

1. Click on the tile of a piece of media in your Library to open the media details page.
   Alternatively, you can click a Video icon from the Class List and select Details from the menu that appears.
2. In the bottom section, click the Details tab as identified in the below figure.
3. Find the Transcripts entry identified in the figure below.

   Old UI
   New UI

4. Click either Add or Update, depending on whether the capture already has a transcription file applied.
5. Click the Order Transcript option in the menu that appears.
6. In the window that appears, click the drop-down and select the desired language for transcription.
   
7. Click Order Transcript to start processing the transcript for your media.

To upload a transcription file to a capture

1. Click on the tile of a piece of media in your Library to open the media details page.
   Alternatively, you can click a Video icon from the Class List and select Details from the menu that appears.
2. In the bottom section, click the Details tab as identified in the below figure.
3. Find the Transcripts entry identified in the figure below.

   Old UI
   New UI

4. Click either Add or Update, depending on whether the capture already has a transcription file applied.
5. Click the Upload option in the menu that appears.
6. In the Filepicker window that appears, navigate to and select the transcription (VTT) file to apply to this capture.
   Only VTT file types are accepted.

Once the file is uploaded, it is applied to and synced with the media. This processing should take a very brief period of time.

NOTE that if a user edits the video, the transcription file may need to be re-done and re-uploaded for application to the edited video. If ASR is turned ON, and the edited file is published, the edited video will be re-sent for automated transcriptions. This means you may need to download the edited transcription, re-edit the updated version, and then upload the new file.