Who can do this?
Instructors and Teaching Assistants

If your institution has set up an integration with Zoom, and you have automatic copy of Zoom recordings selected for your account, you will see a Zoom Meeting option in the Create button menu of Echo360.

If you are NOT opted in to auto-copy of your Zoom meeting recordings, you will NOT see this option.

Create button menu open with Zoom Meeting option identified as described

Selecting this option provides a configuration dialog box where you can enter a name and a description of your meeting. The name you enter will become the name of the recorded meeting once ingested into Echo360

instant zoom meeting configuration box with title and description fields for completion as described

If you have and Echo360 course open at the time you select Zoom, you will see an additional option on this dialog box for creating a class in the currently open course/section. This is identified in the below figure.

In this case, the name you provide will be both the name of the meeting recording AND the name of the class in the course.

Instant zoom meeting configuration box that includes class name field for completion as described

Click Submit and the system sets up an instant Zoom meeting for you, complete with URL.

Clicking Join Meeting as Host launches Zoom and opens the newly configured instant meeting room.

IMPORTANT: If you are in the habit of using your personal or an existing established Zoom meeting room for classes or meetings, note that an Instant Zoom Meeting is DIFFERENT and uses a randomly generated URL. This will be different than your personal room URL or any existing configured Zoom meetings.

Providing Students with a Zoom Instant Meeting Link

When you use the Zoom Meeting option under the Create button in the Echo360 header, as described above, Zoom creates an "Instant Meeting" link - which is different than any scheduled meetings you may have.

There are two ways to provide the course participants with this link.

Copy the link and send it out to students or whomever you want to participate in this meeting. This option is available as soon as the link is created, and is shown in the figure below. This option is available whether or not you selected to automatically publish the meeting as a class in a course.
Zoom meeting configuration success dialog box with copy link and launch meeting as host options as described

If you did select to automatically publish the meeting to a class in the open course, Echo360 creates a class in the course and adds a Zoom badge to it, It also contains an Info link, identified in the below figure.

The Zoom badge persists until the recording is pulled into Echo360 and published to the class. Note however that the badge will disappear after a week if for some reason no recording is found or ingested. You may want to log into Zoom and manually download the recording and upload it into the class in Echo360.

Echo360 course class list with zoom meeting class listed and zoom info link identified for launching user into the meeting as described

Clicking the Info link for a Zoom identified course provides a popup, shown below, containing the title of the meeting, a description if one was provided, and a button to take the user to the instant Zoom meeting.

Zoom meeting info popup box containing title and description and button for joining meeting as described

When your meeting is finished, Echo360 will automatically copy this meeting to your Library, or to the new class in the course if that option was enabled. As with all video or audio recordings in your library, you can publish it to an Echo360 course (or to a different course), embed polling questions and turn it into interactive media, and/or embed it into your LMS/VLE course.

Selecting the Zoom Meeting option may instead display a message that your administrator has not yet upgraded your Zoom integration with Echo360. Contact your system administrator and request that they upgrade their Echo360/Zoom integration to enable this feature.