Unlimited configurations are possible across one or more audio description providers. These new audio description configurations can also be set up for the Institution Hierarchy, per Organization, Department, and Section, in addition to Schedule settings, so that published content is automatically sent for audio description.

Administrators can manage audio description services for the Institution, Organization, Department, or Section, just like other section features. The default audio description configuration serves as the main configuration at the Institution level for automatically audio-describing scheduled captures and as a fallback when conflicting settings occur. If additional audio description configs have been set up to Allow Configuration, then they will be available to select when following the steps below. For more information, see Creating and Editing Audio Description Configurations.

Manage Automatic Caption Settings at the Hierarchy Level

1. Log in to EchoVideo as an Institution-level administrator.
2. Click the Settings icon in the upper-right corner of the screen.

3. From the Settings menu, select Institution Settings.

   General settings appears and Basic Info is selected by default.

4. Click Organizations and Departments and scroll through the list to find the organization or department you want to edit.

5. Select the organization or department from the middle column.

   Section Features appears.

6. Click the Audio Description Settings button.
7. From the drop-down, choose an audio description configuration.
8. Click Save.
9. Turn on the Audio Description Course Media toggle, which is off by default as shown in the image above.

10. Review the warning message and click Confirm.

    Once confirmed, all captures published to that section that do not already have an audio description track will be sent out to the selected provider. Existing captures will not have audio description unless published or republished.

11. Optionally, check or uncheck the Allow override checkbox to determine whether this setting can be changed at the Course / Section level.

    As long as the Allow override checkbox is checked, the toggle can be configured independently at lower levels as needed, as shown in the course settings in the figure below.

    

Manage Automatic Caption Settings at the Schedule Level

Administrators use the capture dialog box to launch scheduled captures, whether recurring or one-time.

They are called scheduled captures because you must select a date/time for recording (even if it's only a few minutes from now), rather than configuring the information and launching immediately as you do with ad hoc captures. Refer to Creating Captures and Capture Schedules.

To apply captioning to scheduled captures for Schedulers

1. From the main menu, click Courses.
2. Find the course that contains the sections with the captures you want to caption.
3. Expand the course to show the sections.
4. Click the Calendar icon to view the current capture schedule for the section.
5. Click on the Pencil icon for the capture you wish to edit or click the New Capture button to create a new capture. 

6. Turn on the CC slider.

   This option will appear grayed out if closed captioning is not configured for your institution.

7. Turn on the AD slider.

   This option will appear grayed out if audio descriptions are not configured for your institution.

8. Click SAVE.

To apply captioning to scheduled captures for Administrators

1. From the main menu, click Captures.
2. Find and click the scheduled capture you want to enable captions for, or click the New Capture button to create a new capture.

3. Turn on the CC slider.

   This option will appear grayed out if closed captioning is not configured for your institution.

4. Turn on the AD slider.

   This option will appear grayed out if audio descriptions are not configured for your institution.

5. Click SAVE.

Conflicting Caption Settings

If you use automatic audio description settings in multiple places within EchoVideo, you may end up with media that has conflicting audio description settings. In these scenarios, we need to select a single audio description configuration to avoid duplicate requests.

The table below shows which audio description configuration will be used depending on your various system settings: