Adding and removing media for a collection works essentially the same way for administrators as it does for non-administrators. The difference is that administrators have access to a much larger set of media.
Institution-level administrators also have access to all collections in the system and can manage all aspects of collections. This means that administrators can add any media to any collection in the system. This includes presentations and polls, which administrators do not ordinarily have visibility of (these media types do not appear in the Captures page).
Delegated administrators differ from institution-level administrators in that they can add any media in the system to which they have access to any collection where they have Add and Upload Media permissions. This also includes presentations published to courses that live within the organizational hierarchy where that delegated administrator has been assigned.
This article discusses adding media from within the collection (clicking the Add Media button). The media selection box has the same functionality for admins as for non-admins, but there are slight differences due to the sheer quantity of media available for selection.
For information on adding or removing media for collections beyond what is provided here, see:
- Adding Media to a Collection
- Removing Media from a Collection
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Adding or Removing Collection media from the Media Details Page
The steps for the Media Details page are also included in the sections at the bottom. Use the links on the right to jump directly to them.
Remember that collection media is shared media linked from within the collection. If you or another user deletes that media, it is removed from the collection. If you do not own the media and deletion is a concern, consider making a copy you own and adding the copy to the collection instead.
Add Media from within the Collection
In most ways, this method works the same for administrators as it does for non-admin users. Enter the collection, click Add Media, and select the item(s) you want to add. The difference is the number of media from which administrators have to choose.
Since the number of media available for administrators can be large, the media selection list shows only 100 items at a time (the newest items are shown first). Use the Filters and Search box to find the items you want.
You can select up to 100 items to add to the collection, or you can upload up to 30 items at a time if you are uploading media.
To add media to a collection
- Click Collections from the main menu bar.
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Find the collection you want to add media to, and click on the Collection tile to enter.
The collection opens on the Media tab, as shown in the figure below. - Click Add Media from the top of the page.
- In the dialog box that appears, select one or more pieces of media to add to this collection. Use the checkboxes on the left to select multiple items.
The list includes up to 100 of the most recently added items. You can add any media in the system that you have access to, and you can select up to 100 items at a time.
Alternatively, you can upload new media to the collection using the instructions later in this article. - Enter text into the Search box, as shown in the figure above, to search for particular media by name.
- Click Filters and use the available drop-down lists, shown in the figure below, to set filtering criteria for the media you want to add to this collection. You can filter by Type, Owner, Status (shared or not shared), and by Term and / or Course where the media is published.
- Use the checkboxes to select the media you want to add. You can select up to 100 pieces of media at a time.
You can search, filter, and re-search, re-filter as often as you want to find and select multiple items from each result set. Each selection is retained (until you deselect it), and a running count of selected media is provided at the bottom of the list. This is highlighted in the figure below. It shows one media currently selected for addition, but three items total were selected, including three from a previous search.
- Click Done at the bottom of the dialog box.
The Media tab of the collection appears, now containing the added media.
Uploading Media to the Collection
The steps below are for uploading a media file to EchoVideo and adding it to the collection as a single process. The media is uploaded to your library, processed, and shared to the collection. Like all uploaded media, it must be processed completely before users can view it.
To upload media for sharing in a collection
- Enter the collection and click Add Media, as described in the above procedure.
- From the media selection dialog box that appears, select the Upload New Media tab, as shown in the figure below.
- Choose Upload Media or Upload Spherical Video (360°).
The dialog box changes to allow you to upload from your local machine (this is the default).
- To upload media:
- If the file is on your local machine, click Select Files to Upload in the middle of the dialog box as shown above.
- If the file is in a shared drive location (such as Dropbox or Google Drive), click the appropriate icon from the list on the left side of the dialog box.
- Follow the options to find and select the media file(s) you want. You can choose to upload up to 30 media items simultaneously.
- Click Upload.
Once the file is uploaded, you should see a confirmation message that it was successful. Close the message, and the Media tab for the collection will appear. If an error occurs during upload, you will receive an appropriate message.
The newly uploaded media will not have a preview thumbnail; the media tile will read Processing while EchoVideo processes the item. How long this takes is partially dependent on the size of the media file. Once processing is complete, a thumbnail for the media will appear on the tile, and members will be able to view it.
Add to a Collection From the Media Details Page
All media you can access from the Captures page can be added to one or more collections as described here. The Share to Collections option is at the bottom of the Share Settings area of the Media Details page.
To add media to a collection from the media details page
- Find the capture you want from the Completed list on the Captures page.
- Click on the capture row to open the Media Details page.
The General tab is displayed.
- Click the Publishing tab and then Collections, as shown in the figure below.
- Click Add to Collection, and from the dropdown, choose the collection name to which you want to add this media.
Delegated administrators see only the collections they are members of and in which they have Add & Upload permissions; institution-level administrators see all collections in the system.
- Select the collection from the list of options.
- Click Done.
The item is immediately shared to the collection.
The Collections area now lists the selected collection (along with any others that were listed previously). Collection members can now view this media from within the collection. Collection members with Remove media rights can remove this item from the collection media if / when appropriate.
Remove From a Collection From the Media Details Page
Institution-level administrators can remove any media from any collection. Delegated administrators can remove any media they can access from any collection with Remove permissions. If you are an administrator but do not see the X described below for a collection, you do not have permission to remove media.
To remove media from a collection from the media details page
- Find the capture you want from the Completed list on the Captures page.
- Click on the capture row to open the Media Details page.
The General tab is displayed.
- Click the Publishing tab and then Collections, as shown in the figure below.
- Click the X next to the collection name identified in the figure below.
This media is immediately removed from the collection; it is no longer viewable by collection members and no longer appears in the Media tab for the collection.