Adding and removing media for a collection works essentially the same way for administrators as it does for non-administrators. The difference is that administrators have access to a much larger set of media.

Institution-level administrators also have access to all collections in the system, and can manage all aspects of collections. This means that administrators can add any media in the system to any collection in the system. This includes presentations and polls, which administrators do not ordinarily have visibility of (these media types do not appear in the Captures page).

Delegated administrators differ from institution-level administrators in that can add any media in the system that they have access to, into any collection where they have Add & Upload Media permissions. This also includes presentations that have been published to courses that live within the organizational hierarchy where that delegated administrator has been assigned.

This article discusses adding media from within the collection (clicking the Add Media button). The media selection box has the same functionality for admins as it does for non-admins but with slight differences due to the sheer quantity of media available for selection.

For information on adding or removing media for collections beyond what is provided here, see:

• Adding Media to a Collection
• Removing Media from a Collection
• Adding or Removing Collection media from the Media Details Page
  Media details page steps are also included in the sections at the bottom of this page. Use the links on the right to jump directly to them.

Remember that collection media is "shared" media, meaning it is linked to from within the collection. If you or another user deletes that media, it is also removed from the collection. If you do not own the media and deletion is a concern, consider making a copy that YOU own, and adding the copy to the collection instead.

Add Media from within the Collection

In most ways, this method works the same for administrators as it does for non-admin users. Enter the collection, click Add Media and select the item(s) you want to add. The difference is the amount of media administrators have to select from.

Since the number of media available for administrators can be quite large, the media selection list is limited to showing only 100 items at a time (newest items shown first). Plan to use the Filters and the Search box to find the items you want.

You can select up to 100 items to add to the collection at a time. If you are uploading media to add to the collection, uploads are limited to 30 items at a time.

To add media to a collection

1. Click Collections from the main menu bar. 
2. Find the collection you want to add media to, and click on the Collection tile to enter.
   The collection opens on the Media tab, shown in the below figure.
3. Click Add Media from the top of the page.
   
4. In the dialog box that appears, select one or more pieces of media to add to this collection. Use the checkboxes on the left to select multiple items.
   

   The list includes 100 of the most recently added items. You can add any media in the system that you have access to. You can select up to 100 items at a time.
   Alternately, you can upload new media to the collection, using the instructions included later on this page.

   
5. Enter text into the Search box, as shown in the above figure, to search for particular media by name.
6. Click Filters and use the available drop-down lists, shown in the below figure, to set filtering criteria for the media you want to add to this collection. You can filter by Type, Owner, Status (shared or not shared), and by Term and/or Course where the media is published.
   
7. Use the checkboxes to select the media you want to add. You can select up to 100 pieces of media at a time.
   

   TIP: You can search and filter and re-search and re-filter as often as you want to find and select multiple items from each result set. Each selection is retained (until you de-select it) and a running count of selected media is provided at the bottom of the list. This is highlighted in the below figure. It shows three media currently selected for addition but six items total selected, including three from a previous search.

   
8. Click Done at the bottom of the dialog box.

The Media tab of the collection appears, now containing the added media.

Uploading Media to the Collection

The steps below are for uploading a media file to Echo360 and adding it to the collection as a single process. The media is uploaded to your library, processed, and shared to the collection. NOTE that just like all uploaded media, the media must complete processing before users can view it.

To upload media for sharing in a collection

1. Enter the collection and click Add Media, as described in the above procedure.
2. From the media selection dialog box that appears, select the Upload New Media tab, as shown in the below figure.
   
3. Click Select Media.

   The dialog box changes to allow you to upload from your local machine (this is the default).

   
4. To upload media:
   
   • If the file is on your local machine, click the Select Files to Upload icon in the middle of the dialog box shown above.
   • If the file is in a shared drive location (such as Dropbox or Google Drive), click the appropriate icon from the list on the left side of the dialog box.
5. Follow the options to find and select the media file(s) you want. You can select to upload up to 30 different media items at a time.
   
6. Click Upload.

Once the file is uploaded, you should see a confirmation message of a successful upload. Close the message, and the Media tab for the collection appears. If an error occurs on upload, you will receive an appropriate message.

The newly uploaded media will not have a preview thumbnail; the media tile will read "Processing" while the item is being processed by Echo360. How long this takes is partially dependent on the size of the media file. Once processing is complete, a thumbnail for the media will appear on the tile and members will be able to view the media.

Add to a Collection from the Media Details Page

All media you can access from the Captures page can be added to one or more collections as described here. The share to Collections option is located at the very bottom of the Share Settings area of the Media Details page.

To add media to a collection from the media details page

1. From the Completed captures list on the CAPTURES page, find the capture you want.
2. Click on the capture row to open the media details page
3. SCROLL DOWN to Collections, as indicated in the below figure.
   
4. Click the Share with drop-down list and begin typing the collection name where you want to add this media.
   

   Delegated administrators only see the collections they are members of and in which they have Add & Upload permissions; Institution-level administrators see ALL collections in the system.

   
5. Select the collection from the list of options when it appears. The item is immediately shared into the collection.

The Collections area now lists the selected collection (along with any others that were listed previously). Collection members can now view this media from within the collection. Collection members with Remove media rights can remove this item from the collection media if/when appropriate.

Remove from a Collection from the Media Details Page

Institution-level administrators can remove any media from any collection. Delegated administrators can remove any media they have access to from any collection where they have Remove permissions. Meaning if you are an administrator but do not see the X described below for a collection, you do not have permission to remove media from that collection.

To remove media from a collection from the media details page

1. From the Completed captures list on the CAPTURES page, find the capture you want.
2. Click on the capture row to open the media details page.
3. SCROLL DOWN to Collections.
4. Click the X next to the collection name as identified in the below figure.
   

   This media is immediately removed from the collection; it is no longer viewable by collection members and no longer appears in the Media tab for the collection.