EchoVideo offers two types of Content Policies for Institutional Admins: archive and deletion. The Content Policies control the weekly automatic transition of content across your Institution. The Default Archive Policy must be toggled on. The Deletion Policy is always active to ensure consistent and reliable content lifecycle management. These customizable policies allow each institution to decide what works best for them.
The Archive Policy lets you choose your automatic archive criteria (either the last viewed date or the creation date) and set a time range based on those criteria. Once the time range has passed, the content will be archived automatically.
To reset the archive clock, you must view at least one full 30-second video segment. This applies to the standard player, MDP, Classroom, Session, and Embed players.
The Deletion policy lets you set the time range within which soft-deleted (trashed) content is kept before it is permanently deleted.
Archived and soft-deleted content can be reviewed and restored from the Recycle Bin. Restoration time will depend on the number of files and their sizes. When content is archived or deleted, links, embeds, class / lesson associations, analytics, etc., will no longer be available. These associations are saved and will be available once the content is restored.
Content Policies run each Saturday automatically according to the schedule for your institution’s hosting region. All times are listed in Coordinated Universal Time (UTC).
| Region | Archive | Soft Delete |
|---|---|---|
| us-east-1 | Sat 10:00 UTC | Sat 10:30 UTC |
| ca-central-1 | Sat 10:00 UTC | Sat 10:30 UTC |
| ap-southeast-2 | Sat 16:00 UTC | Sat 16:30 UTC |
| eu-west-1 | Sat 21:00 UTC | Sat 21:30 UTC |
Archive Policy
Archived content is never deleted; instead, it is moved to cold storage to be kept there indefinitely.
- Log in to EchoVideo as an Institution Administrator.
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Click the Settings icon and select Institution Settings.
General settings appears and Basic Info is selected by default.
- Choose Content Policies from the middle panel.
- Turn on the Archive Policy toggle (off by default), as shown in the figure below.
- Optionally, click the Pencil icon to edit the Archive Policy.
- From the dropdown, select the criteria by which you want content to be archived.
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Creation Date: time range of 6 months to 10 years. The default time range is 12 months.
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Last Viewed: time range of 6 months to 24 months. The default time range is 13 months.
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Creation Date: time range of 6 months to 10 years. The default time range is 12 months.
- Click Save.
Archived content can be reviewed and fully restored to its prior state. The created date is not reset, and the content is in a protected state and will not be archived automatically again.
Additionally, admins can permit users to unarchive their content. Turn on Allow Users to Unarchive Content (it is off by default), as shown in the figure below.
Use View Archive or View Trash to navigate directly to the Recycle Bin.
Deletion Policy
The Deletion Policy is always active to ensure consistent and reliable content lifecycle management. Edit the time range for which soft-deleted content is stored.
- Log in to EchoVideo as an Institution Administrator.
-
Click the Settings icon and select Institution Settings.
General settings appears and Basic Info is selected by default.
- Choose Content Policies from the middle panel.
- Click the Pencil icon to edit the Deletion Policy.
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Select a time range from 1 week to 12 months from the dropdown.
The default time range is 3 months.
- Click Save.
Soft-deleted content can be reviewed and restored for the period specified in the Deletion Policy. The content is fully restored exactly as it was before the soft-delete.
What content can be archived and soft-deleted?
Currently, only playable media can be archived and soft-deleted. This includes:
- Audio
- Video
- Interactive Media
- Spherical (360˚) Video
Presentations and Polls cannot be archived or soft-deleted. If one is accidentally deleted, it will not appear in the Recycle Bin and cannot be recovered.