Who can do this?
Instructors

If your institution has set up an integration with Zoom, and you have turned on automatic copy of Zoom recordings selected for your account, you will see a Zoom Meeting option in the Create button menu of EchoVideo.

You will only see this option if you have opted into auto-copying your Zoom meeting recordings.

Create button menu open with Zoom Meeting option identified as described

Selecting this option provides a configuration dialog box where you can enter a name and a description of your meeting. Once ingested into EchoVideo, the name you enter will become the name of the recorded meeting.

instant zoom meeting configuration box with title and description fields for completion as described

If you have an EchoVideo course open when you select Zoom, you will see an additional option on this dialog box for creating a class in the currently open course / section. This is identified in the figure below.

In this case, the name you provide will be both the name of the meeting recording and the name of the class in the course.

Instant zoom meeting configuration box that includes class name field for completion as described

Click Submit, and the system will set up an instant Zoom meeting for you, complete with the URL.

Clicking Join Meeting as Host launches Zoom and opens the newly configured instant meeting room.

If you use your personal or an existing Zoom meeting room for classes or meetings, I want you to know that an Instant Zoom Meeting is different and uses a randomly generated URL. This URL will differ from your personal room URL or configured Zoom meetings.

Providing Students with a Zoom Instant Meeting Link

When you use the Zoom Meeting option under the Create button in the EchoVideo header, as described above, Zoom creates an Instant Meeting link—different from any scheduled meetings you may have.

There are two ways to provide the course participants with this link.

Copy the link and send it to students or whomever you want to participate in this meeting. This option is available as soon as the link is created and is shown in the figure below. This option is available whether or not you select to automatically publish the meeting as a class in a course.
Zoom meeting configuration success dialog box with copy link and launch meeting as host options as described

If you have selected to automatically publish the meeting to a class in the open course, EchoVideo creates a class in the course and adds a Zoom badge to it. It also contains an Info link, which is identified in the figure below.

The Zoom badge persists until the recording is pulled into EchoVideo and published to the class. However, if, for some reason, no recording is found or ingested, the badge will disappear after a week. You can log into Zoom, manually download the recording, and upload it into the class in EchoVideo.

EchoVideo course class list with zoom meeting class listed and zoom info link identified for launching user into the meeting as described

Clicking the Info link for a Zoom-identified course opens a popup, shown below, containing the meeting title, a description if one was provided, and a button to take the user to the instant Zoom meeting.

Zoom meeting info popup box containing title and description and button for joining meeting as described

When your meeting is finished, EchoVideo will automatically copy this meeting to your Library, or the new class in the course if that option is enabled. As with all video or audio recordings in your library, you can publish it to an EchoVideo course (or to a different course), embed polling questions and turn it into interactive media, and / or embed it into your LMS / VLE course.

Selecting the Zoom Meeting option may instead display a message that your administrator still needs to upgrade your Zoom integration with EchoVideo. Contact your system administrator and request that they upgrade their EchoVideo / Zoom integration to enable this feature.

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