The procedural information and technical details have been separated to streamline the documentation surrounding the capture schedule interface. If you are unaware of them, review the Details Around Scheduling Captures before executing the procedures below.

Managing capture schedules involves opening the capture schedule dialog box and editing the configuration information contained there. Scheduled captures can be recurring, non-recurring, associated with sections and / or folders, or not.

Scheduler role users can only see capture schedules associated with sections. These can be recurring (such as a class schedule) or non-recurring (such as a special event).

Opening the capture schedule dialog box

There are several ways to access an existing capture schedule to edit it.

For Administrators, the easiest way to access a capture schedule is probably through the Captures page. All captures that have not yet occurred appear in the Scheduled list of the Captures page, identified in the figure below. This applies to both recurring and non-recurring captures.

Use the search box and / or the filters on the left side of the page to find the scheduled capture you are looking for. Then click on the row. For recurring captures, you can click on any upcoming instance to open and edit the capture schedule.

The capture dialog box for this capture opens for editing.

A small curved arrow to the left of the Publishing Info / Title indicates a recurring capture. You will edit all future instances of this capture when you edit the capture schedule. If a Course / Section is shown, this capture schedule is auto-published to one or more sections. The figure above shows scheduled recurring captures configured for a variety of sections.

Administrators and Schedulers can access auto-published capture schedules through the Courses page. This is the only method available to Schedulers.

Open the Courses page and find the course and section whose capture schedule you want to edit. Then click on the Schedule icon for the section, as shown in the figure below.

To open the capture schedule for a section

1. In the Section Schedules page, find the schedule for this section that you want to edit. There may only be one, or there may be more than one.
2. Click the arrow to the left of the schedule to expand it.
3. Click on the timed entry that corresponds to the selected schedule.
4. In the popup, click the Pencil icon to edit the capture.

The locations for these steps are indicated in the figure below.

Both methods open the same Capture Schedule dialog box and allow you to make changes.

Why different colors? If the section has multiple schedules, they are differentiated by color for ease of viewing; the colors have no meaning and are applied randomly.

Editing a Capture Schedule

Once you have accessed the capture schedule, you can change any of the information in it.

Below are a few things you need to know regarding editing capture schedules. We also ask that you review the information in Details Around Scheduling Captures, as those details are important but may not apply specifically to editing a schedule.

• If your capture schedule auto-publishes to one or more sections / folders, certain edits to the schedule will also make those same edits to the classes created in the section /folder to hold the captures. This may include deleting previously generated classes or updating them with a new name, date, time, or duration. Past classes are not affected; only future classes would exhibit this change.
• If an instructor has already published to a future class or edited the class details in any way, that class will be retained. In this case, a new class for the edited capture schedule will be created in addition to the original class. You may want to inform the instructor.
• Recurring capture schedules publishing to a section / folder will observe the Exclusion Dates set for the Term in which the section /folder resides. No captures are generated on those dates. If no sections /folders are selected, or the schedule is non-recurring, all dates in the start / end date range are captured.
• If the capture schedule is set for Live streaming, at least one section /folder must be selected for publishing. In addition, the room selected must contain an EchoVideo capture appliance or a Universal Capture installation running.
• The system enforces the maximum duration of any scheduled capture and is dependent on the device being used. The limit for legacy SCHDs is 4 hours; all other capture appliances have a limit of 8 hours. However, you will want to know the details and limitations outlined in Working with Capture Appliances for very long captures.

To edit a capture schedule

1. Use one of the above-listed methods to open the capture schedule dialog box, shown in the figure below.
   
2. Edit the Title for the capture (required).
   The title provided is the name for any captures generated by this schedule and any classes auto-created by the system in a section / folder to hold these captures.
3. Select / change the Instructor for the capture.
   The instructor also becomes the capture owner; the completed capture will appear in their Library.
4. Optionally, enter the name of any Guest Instructor you may want to include in the capture information.
5. Use the drop-down lists to change the Campus, Building, and Room where the capture will occur.
   Selecting a room also selects the device that will be used to generate the capture. If you change the room for the capture, you will likely have to change the Inputs selected as well.
6. Choose an Organization or Department to publish the capture to.
   Selecting an Org or Dept allows users to associate captures directly with an Org / Dept without publishing it to a Section. This field may be required based on your Institution Settings.
7. Select the Inputs to use for this / these captures. The device's configuration determines your options.
   If you changed the Room for the capture, you likely also have to change the Inputs selected.
8. Select the output Quality for the captures. Your options include Standard, High, and Highest.
   If you have not yet, review Details Around Scheduling Captures for information about what each of these settings means and the best circumstances for each selection.
9. Select whether to enable Closed Captioning for this capture. This option is only available if you have closed captioning configured for the system.
   When Closed Captioning is turned on for a schedule, it will always use the Closed Caption Configuration set to be the system default.
10. Select whether these captures will be available via Live Stream. This simply means that students can watch the class in real-time remotely.
11. Edit the Start Date for the capture. You must use a date / time that is not in the past.
    • For non-recurring captures, this is the date on which the capture will occur.
    • For recurring captures, this is the first date on which the capture will occur.
12. Edit the Time Range for the capture.
13. Select whether the capture repeats or not. Your options are:
    • None (one-time event)
    • Weekly (creates a recurring event one or more days a week).
14. If you select Recurring, the box expands to show additional required options:
    • Identify the weekly frequency of the capture; enter 1 for every week, enter 2 for every other week, etc.
    • Identify an End date for the capture (the last date on which the capture will occur).
      Enter an end date of today or earlier to immediately truncate a capture schedule and delete remaining occurrences. For more information, see Deleting Capture Schedules.
    • Use the sliders to identify the days the capture will occur each week.
15. To edit a Section
    • Use the Course, Term, and Section drop-down lists to identify or change the location where the completed captures will be published. Selecting a publishing location is optional.
    • Use the Availability settings for the selected Section to set whether or not to delay the availability for a set number of days. You can also make the completed capture Unavailable after a set number of days.
      Availability is for student viewing; instructors can always see published captures. By default, all published captures are available "Immediately" and "Never" unavailable.
    • To publish to multiple sections, click ADD SECTION and repeat the process. You can publish to as many as ten different sections.

      For information on linking to an LMS Course, see Linking a Section and Capture Schedule to an LMS Course.

    • If you added an additional section, set the availability for completed captures for subsequent sections as needed.
    • To remove a section, click the X located to the right of the section.
16. To edit a Folder
    
    • To publish to multiple folders, click ADD FOLDER and repeat the process. You can publish to as many as ten different folders.
    • To remove a folder, click the X located to the right of the folder.
17. When finished, review ALL of the information in the dialog box. If correct, click SAVE.

If you are an administrator, you should be able to see your changes in the Captures page by clicking Scheduled as shown at the top of this page. Changes to the name, duration, publishing information, and capture dates should all be reflected in the entries for the capture schedule you edited.

If you are a Scheduler, your changes should appear in the Section Schedules page, on the colored banner of the capture schedule, including date changes, name changes, start / end times, etc.