If your institution has a Zoom account, and if your Administrator has configured the Zoom Integration for EchoVideo, you can now have your Zoom meetings recorded to the cloud and then automatically uploaded to EchoVideo.
There are a few help articles you should review to make the Zoom integration with EchoVideo as seamless as possible:
- This one, which provides the recommended Zoom settings and selections
- Zoom Settings for your Account - account-specific options for using Zoom
- Launching a Zoom Meeting from EchoVideo - launching ad hoc Zoom meetings from inside EchoVideo
- Mapping Zoom meetings to EchoVideo course sections - having Zoom put your scheduled class meetings directly into classes
- If your institution is using Zoom LTI Pro to integrate with your LMS, you will also want to refer to Completing the Zoom to LMS to EchoVideo Integration
The Zoom integration simply allows EchoVideo to pull Zoom meeting recordings from the cloud into each user's Library. If mapped, those recordings can also automatically be published into course sections.
Each user can opt in or opt out of the automatic copy as desired.
EchoVideo knows whose library to place the recordings into by matching the EchoVideo email address to the Zoom account email address. If your Zoom account email is different than your EchoVideo account email, you can configure an Alternate Zoom Email address, to ensure proper attribution of the recordings.
NOTE: EchoVideo does not REMOVE recordings from the Zoom Cloud. EchoVideo simply copies the recordings, meaning they will be resident in both places until removed.
Zoom Integration Requirements
All of the integration happens on the administrative side of EchoVideo. All you have to do is ensure that:
- You are NOT using a Zoom Free account outside of your institution. Zoom integration with EchoVideo does not work with Zoom Free accounts. You CAN however manually upload any Zoom recordings to EchoVideo if needed.
- You manually select Record to the Cloud when you start recording the meeting as shown below,
BETTER YET: Log into Zoom and set your configured meetings or personal Zoom Room default to Record to Cloud. You will also want to check or confirm WHAT is recorded, in these settings, as outlined in the recording options section below.
- Your Zoom login email matches the email address you have in EchoVideo. If you're not sure because you log in via an institution portal (SSO) or enter through your LMS/VLE, click the Settings icon in the top right corner of EchoVideo and select Account Settings. Compare the email address shown to your Zoom login/email address.
- ALTERNATELY, if your Zoom login email and your EchoVideo email do NOT match, use the Alternate Zoom Email page to add your Zoom login email address to your account. The alternate email MUST be recognized by the institution's Zoom account. If you are not sure, ask your administrator.
- YOU MUST have at least one visual option selected; EchoVideo cannot ingest audio-only Zoom recordings. See Recording Layout Options in Zoom below for more information on what each of your options is and the priority EchoVideo uses to ingest them.
- If your institution's Zoom account also provides meeting transcriptions, the Zoom Transcript will be brought into EchoVideo along with the recording. You may then see Zoom as the author of the transcript in the Transcript editor.
- Zoom hosts can stop and start a recording, which results in multiple recorded "parts" of the single session. EchoVideo will get all of the segments, but they will still be separate media files (i.e., not "stitched" together). USE PAUSE INSTEAD if it is appropriate for your meetings.
- Zoom meetings greater than 8 hours will not be copied into EchoVideo. Those must be manually downloaded/uploaded into EchoVideo if appropriate.
- Zoom recordings greater than 5GB will not be copied into EchoVideo. Those must be manually downloaded/uploaded into EchoVideo if appropriate.
- You CAN opt in or out of automatic ingestion of Zoom recordings into EchoVideo. This setting can be toggled on or off by instructors for their own accounts through the Account Settings page. This means you can temporarily suspend/enable EchoVideo retrieval of your Zoom cloud recordings, then suspend/enable them again when appropriate.
Students can use Zoom if they have a Zoom login for the institution's account. This is not common but it is possible. Once again, in order for those recordings to be automatically ingested by EchoVideo, they must be recorded using a Zoom account that matches the user's Email address in EchoVideo, and they must be recorded to the Zoom cloud.
NOTE however that Students cannot alter their Zoom settings in EchoVideo. Administrators can turn off automatic ingestion for student accounts by editing the user profile for any student to whom this might apply. Or Administrators can request that the default for opt in/opt out be changed for their institution.
AS ALWAYS, Zoom meetings can be recorded directly to the local machine and uploaded manually to your library. They can also be recorded to the Zoom cloud, downloaded from Zoom, and then uploaded to EchoVideo.
Recording Layout Options in Zoom
Unless set and locked by your Zoom Administrator, you can change your Zoom Cloud recording settings, including setting Record to Cloud as the default option.
For the normal two-channel "speaker view with display/shared screen" experience, be sure to enable Record active speaker with shared screen option. This is shown in the below figure.
IMPORTANT: Be sure you select a visual view option; EchoVideo cannot ingest an audio-only Zoom recording.
Shared screen with speaker view is the one normally selected, but you can select others. EchoVideo has a priority level for retrieving these recordings, in that we only pull in one type for each meeting recording, even if multiple are selected.
The priority we use is:
- Shared screen with speaker view: MP4 file with audio and video showing both active speaker view and shared content
- Shared Screen: MP4 file with audio and video showing the shared screen only
- Shared screen with gallery view: MP4 file with audio and video showing both gallery view and shared content
- Active Speaker: MP4 file with audio and video showing the active speaker view only
- Gallery View: MP4 file with audio and video showing the gallery view only
Finally, EchoVideo WILL retrieve multiple parts of a single meeting instance. This means that if the meeting recording has to be stopped and restarted, EchoVideo sees that the meeting has separate parts and will pull all parts (of the same recording type). For example, a class recording has three segments; EchoVideo sees Part 1/3, Part 2/3, and Part 3/3 and pulls all three recordings, processes them, and places them in the host's library. NOTE however that these will be separate files. EchoVideo does not "stitch together" the separate segments.
Note however that if a single meeting instance has multiple segments AND you have your Zoom meetings mapped to EchoVideo sections, ONLY the LONGEST segment will be published to a class in the section. All segments, however, will be placed in your library.
If you have enabled Record active speaker, gallery view, and shared screen separately, be sure you ALSO have one of the above-listed options enabled. EchoVideo can only pull a single recording type for any given meeting. If you are recording the speaker, gallery view, and shared screen separately, the ingest will have only ONE of these three recordings.