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Share (Publish) and Unshare Media to a Course
Last Updated: Jul 31, 2019 12:22PM EDT

This article applies to:  Echo360 Instructors

The media shown in your Echo Content Home is either shared to a course (published) or not. Course-Shared content is media that has been put into at least one class in at least one course. Typically class captures are shared immediately after they are recorded. Unpublished content is only visible on your Content Home page (and to Admins but that's a different article).

Instructors can ONLY share content they own. This means that ALL of the content discussed on this page resides in the My Content tab of the Echo360 Home page, as shown in the below figure. Instructors who access the content details page of content they do not own (via the Class List) can see where the item has been shared but cannot change it. Sharing to a course/class can be done from the Content Home page or from the Content Details page; both methods are described in the below procedure.

Click the Echo360 logo in the top left corner to return to the Home page, then click My Content.

Echo Home page with Echo logo for accessing the home page and All Content tab identified as described

To see whether the item has been published and to where, click a tile in My Content page to open the content details page. Any courses to which the item has been published already appear at the top of the Share Settings area of the page, in the Classes section, as shown in the below figure.
content details page showing Share settings section with class publishing information as described

From here you can add the media to another class or course or remove/unpublish it as necessary. 

ALTERNATELY, you can add media to a class from the Class List page for a course. 

Sharing Media to a Course (publishing)

Publishing or sharing to a course is done through the Class Sharing modal, which can be accessed in different ways, as described below. The box itself and the fields in it function the same way regardless of how you access it.

To publish content to a course

  1. There are a few ways to open the Share to a Class dialog box:
    • Click the Add To A Class button in the Media Details page, located below the list of any locations where this item may already be published.
      Media Details page with Add to a Class button identified for steps as described

      The Class sharing modal appears. 
       Add to a class modal from content details page with fields for steps as described

    • Click the menu button for a content tile and select Share
      Content tile menu with Edit option for title and description identified for steps as described

      Then click the Class tab
      Share Settings modal with Class tab identified and selected as described
      The Share Settings dialog box contains either three tabs with sharing options (as shown), or a single Class tab, depending on how you accessed it. Everything else in the modal is identical.
  2. Use the course drop-down list at the top of the modal to select the course where you want to share this media.
  3. Use the term and section drop-down lists (which become active after selecting a course) to select the term and section where you want to share the media.
    Share to class modal with course, term, and section selections identified for steps as described
  4. Select whether you want to share this media to an Existing Class or create a New Class to hold this media. 
  5. For an Existing Class, use the drop-down list to select which class to share the media to.
    Share to class modal with existing class selected for sharing media to as described
  6. For a New Class, enter a Name and/or a Start Date and Start Time for the class, as well as a Duration.
    If typing in the field, Start Date can be entered in mm-dd-yyyy format or in yyyy-mm-dd format, depending on your regional settings; Start Time can be entered in 12-hour using the AM/PM button
    NOTE: Classes must have either a Name or a Date/Time/Duration and typically have both, but only one or the other is required. Description is optional.
    Share to class modal with new class selected and class details entered as described
  7. Click the Calendar icon to open the date-picker to populate the Start Date field if necessary.
    Share to New Class options selected with Date field active and Calendar date picker showing as described
  8. If necessary, change the Availability settings of the newly shared item. By default, the item will be available now (immediately) and unavailable never (available indefinitely). Leave this at the default or you can set availability as follows:
    • available now: Students can view the shared media as soon as you finish publishing it. This is the default
    • available never: The media is shared to the class but students cannot see it. This is the same as making availability manual (you must set the item to be available when you are ready).
    • available date: The media will be unavailable until midnight on the specified date, at which time students will be able to view the media.
    • unavailable never: The media is available to students and will continue to be unless this is changed. Along with 'available now', this is the default.
    • unavailable date: The media will become unavailable to students at midnight on the specified date.
  9. If setting Date-based availability, selecting the Date option activates the date field and the calendar icon for using the date picker. You must enter a date if this option is selected.
    Availability Date selected with date field and calendar icon shown as active as described
  10. When finished, scroll to the bottom of the Sharing modal and click Share
    NOTE: If the Share button is not active, review the fields in the modal and be sure you have completed all the necessary items.
  11. Repeat the above steps to share to a different course.

The content now appears for the selected (or created) class on the Class List page for the course. If you created a new class to hold the content and the class has no date, your new class appears at the bottom of the class list by default. You can reorder the class list and change its location if necessary. 

Un-sharing (remove) content from a course/class

Once shared to a course (published), media can be removed from any class(es) in which it resides. This is done from the Content Details page.

ALTERNATELY, you can remove media from a class via the Class List page for a course. 

IMPORTANT: Unpublishing/Unsharing media from a class removes any student notes or bookmarks, as well as class Q&A and all student viewing analytics associated with the item. This information is not recoverable. If you want to retain this data but not allow students to view the media, consider making it unavailable instead. 

To remove (unpublish/unshare) content from a class

  1. Click on a content tile in your Echo Content Home page to open the Content Details page.
  2. Scroll down to the Share Settings > Classes section of the Content Details page and click the X located to the right of the course/class you want to remove this media from as shown below. 
    Classes Shares section of content details page with unpublish X identified for steps as described
  3. Click OK on the Warning message that appears.

When finished, the media no longer appears in the class/course from which it was removed, though the class remains in the course.
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