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Video Assets Report
Last Updated: Aug 29, 2019 03:36PM EDT

This article applies to:  Echo360 Admins

The Video Assets Report is accessed by clicking the Videos card from the Admin Dashboard. The report contains data from the last 12 months, providing a count of views and/or downloads of the media performed in that time-frame. If a video has not been viewed or downloaded in the past 12 months, it is NOT listed in the report.

The report is currently limited to 10,000 (10K) entries.

By default, the report is sorted by last viewed/downloaded date-time. Videos are listed with the section in which they are published, and will appear multiple times if published to multiple sections (and have been viewed/downloaded at least once in the last 12 months).

If a video is listed without a section, that means the view(s) noted in that row are: by any user through the Media Details page, by users via a Public Link  posted for the video, or by users via an embedded version of the video (in a webpage or LMS window). Whether the views are by authenticated users or anonymous users are indicated in the Public or Private columns for the report entry.  More complete definitions for the data fields are provided later on this page.

Video Assets report with video view information shown as described

To change the order of the columns, click and drag them to their new location. Column reordering will persist through a Clear All (to clear filters and sorting) but will be restored to their original order when the page is refreshed.

To sort the report by a single column, click the column header.

To nest your sorting selections, press the Shift key while clicking the column header.

For example, to sort the report by course and then section, click the Course column header, then press the Shift key and select the Section header

To filter the report data shown, click the Filter icon for a column, as shown in the below figure. 

Video assets report with column filter shown as described

The filter options include boolean and partial filter parameters such as contains, equals, does not equal, starts with, and ends with, as shown in the below figure.

Top sections filter parameters list with options as described

Column filters can be layered. If you filter the report based on one column's data, the next filter you apply will further limit the report based on both filters' criteria. 

To clear any sorting or filters placed on the report, click Clear All, located in the top left of the report. To return any column order changes to the original default location, refresh the browser page.

To export the report to a CSV file, click EXPORT. Like the report shown on the screen, the CSV export is limited to 10K entries. We are working toward providing larger exports where institutions have more than 10K entries for the report.

The exported CSV file contains 19 columns as opposed to the 12 shown in the UI and described below. In addition, the exported file reflects the video assets currently listed in the report. If you have applied filters, those are the videos that will appear in your export. If you wish to export ALL video media data, click Clear All to clear your filters prior to exporting.

NOTE: If a single video appears multiple times in the report, it may be published to multiple sections, or where the course/section fields are blank, the views shown in that row occurred OUTSIDE of a classroom in a course/section. These could be views through the Media Details page or views through an embedded or public link. This means the total video count on the Videos card may not match the total number of rows in the Video Assets report, as the video count on the card counts each video only once.

Columns shown on the report are as follows (along with details where applicable): 

  • Video Name - The name or title given to the video.
    Typically this is the Title given for the capture schedule that created the video, or may be "Ad Hoc Capture" if generated on the fly (usually by an instructor). For uploaded videos, this is usually the filename of the video. The video name can be changed using the Edit Details feature (and frequently is for ad hoc captures or video uploads, to more clearly identify the video).
  • Create Date - The date and time the video was created. NOTE that copies of videos currently retain the creation date of the original. We are aware of this issue and will be addressing it in the near future.
  • Last Viewing Date - The last date/time the video was viewed.
  • Course - The Course number where the video is published.
  • Section Number - The Section Number for the section where the video is published.
    NOTE that where the Course and Section are blank, this means the video activity logged for the row occurred OUTSIDE of a classroom in a course/section.
  • Owner Name - Name of the Owner of the video. This is blank if there is no owner. 
  • Total Video Views - Total number of times that video has been viewed. See the below section for additional information about public vs. private views.
  • Downloads - The total number of times the video has been downloaded. This includes downloads from the section as well as downloads from the capture details page (including both processed files downloads and source file downloads).
  • Public - The total number of views that occurred by anonymous or non-authenticated users. This may include views of videos through posted Public Links or embedded videos that do not require authentication to view them. This ALSO includes views within a classroom in a course/section if the users accessed the section anonymously via a Public (unauthenticated) Section link.
  • Private - The total number of views of the video by logged in users. This includes classroom views in a course/section, views through the Media Details page, and may include views of public links or embedded videos where the user either had to be or was authenticated in Echo360 at the time of viewing. See the below section with additional notes on counting video views.
  • Video Duration (mins) - Total length of the video in minutes.
  • Time Viewed (mins) - Total number of minutes this video has been viewed.

A word about counting video views

A few details you will want to be aware of with respect to the total video views count shown in the report. View counts are logged for all online views of the video. Whether they are logged as Public or Private views is entirely dependent on whether the user is authenticated in Echo360, and therefore we know who the viewing user is.

For  Video Asset Report entries where a Course and Section is shown:

  • A Public view count is given for all views in a classroom/course by "anonymous" users who access the class via a Public, unauthenticated link to the section.
  • A Private view count is noted for all views in a classroom by users who are logged in or otherwise authenticated by the system (through an LMS or an institution's single-sign-on process)

For Video Asset Report entries where there is no course/section shown:

  • A Public view count is given for all views of a public link to the video or an Embedded instance of the video that does not require authentication (users do not have to log in to see the video) and the user is not otherwise authenticated.
  • A Private view count is given for all views performed through the Media Details page; only users in Echo360 can access the media details page so those users are authenticated, and therefore count as Private views.
  • A Private view count is given for all views of a public link or an embedded video through an LMS or through a university portal where the user has recently authenticated into Echo360 (to enter a section for instance) and has a currently active session. Even if the link or embed does not require authentication, because the user is already authenticated into Echo360, we know who they are and therefore consider that view Private.
  • Views performed within the last 12 months are still shown even if the course/section is deleted or the media is unpublished; these video entries do not have a course/section shown even though the views were performed while the item was published.

The view counts do NOT take unique user views into consideration; the counts shown include multiple views by a single user as well as one-time views by unique users.

Echo360 cannot track views of a downloaded video, but the Download column does show how many times a video was downloaded. Downloads can be initiated through the class list for a section, or from the media details page.
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