To allow for distributed responsibilities for managing different items within the system, Echo360 allows you to turn on Delegated Administration for the institution. Delegated administration effectively allows or restricts access to objects and features based on their association with a level in the hierarchy. Meaning that an Admin who is given rights to only Department X and Y can enable or disable features for those departments, and create, edit, or delete courses, sections, and section schedules for only those courses associated with those departments.
Because captures are published (or not published) to sections, which exist within the hierarchy, delegated administration can also be set to determine which captures an admin can view: only those published to sections in their hierarchy, all published captures, and/or all unpublished captures.
Delegated Administration is OFF by default, and when first toggled on, provides institution-level access for all Admin-role users in the system. To restrict admin access for a user, you must disable their institution-level access first, which removes all lower-level access. Then you can explicitly enable access to the appropriate organizations and/or departments.
See Using Delegated Administration for detailed instructions.
Future Admin users must be given explicit administrative privileges to the hierarchy. If Delegated Admin is turned on, all existing admin users have institution-level access until restricted. However, all NEW admin users have NO administrative access given for any level. You must explicitly provide administrative privileges at the appropriate hierarchical nodes/levels. If you do not, those users will not be able to see courses, sections, or captures.
Once enabled, if you disable the toggle, all administrators are once again given institution-level access to all objects. However, if you explicitly set access restrictions, those are retained and are re-enforced if toggled back on again in the future.
To enable Delegated Administration
- Log in as an administrator.
- Click the Settings icon in the upper-right corner of the screen.
- From the Settings menu, select Institution Settings. The Institution appears at the top of the list and is selected by default.
- On the right side of the Institution Settings page, click Features.
- Under Features, enable the Delegated Administration switch (it is disabled by default).
- READ the confirmation message that appears, so you understand the impacts of the change.
- If appropriate, click Yes.
- The sub-toggles for allowing access to captures outside of the hierarchy are enabled. Enable or Disable the sub-toggles as needed. These are described in detail below.
When the Institution page refreshes, you should now see an Administrators tab in the right panel. To configure administrative access for users, click Administrators , then check or uncheck users at each level (Institution, Organization, Department) as needed. See Using Delegated Administration for details.
Because captures are published (or not published) to sections, which exist within the hierarchy, delegated administration has sub-settings that determine which captures an admin can view: only those published to sections in their hierarchy, all published captures, and/or unpublished captures.
The sub-toggles function as follows:
- If both toggles are turned OFF, delegated admins can only see captures that are published to the sections that reside within their hierarchy. This is the default setting.
- If Allow access to all published content is turned ON, delegated admins can see all published captures, to include those published to sections outside of their administrative access hierarchy.
- If Allow access to all unpublished content is turned ON, but Allow access to all published content is turned OFF, delegated admins can see captures published to the sections in their hierarchy and any captures that have not yet been published. If a capture is published to a section outside of their administrative access hierarchy, they cannot see it.
- If both access toggles are turned ON, delegated administrators can see (and control) all captures in the system. They are still, however, limited to publishing only to sections within their hierarchy, as well as to creating, editing, deleting courses and sections (and departments and/or organizations) within their administrative access hierarchy.